Leading EPC Company Streamlined Compliance and Efficiency with VMS and Licensing
Overview
About Customer
A global Engineering, Procurement, and Construction (EPC) powerhouse based in India sought to modernize and standardize its vendor operations across diverse geographies. Managing thousands of vendors with varying license requirements and documentation was becoming increasingly inefficient and risk-prone.
Engineering and Construction
India
5,000+ employees
Challenges
Business Challenges
The business had difficulties maintaining compliance, managing vendor relationships, and accelerating licensing processes.
Inefficient Onboarding
Manual, inconsistent onboarding processes led to delays and missed opportunities in project kickoffs.
Compliance Gaps
Lack of automated license and document validation created frequent compliance risks and audit failures.
Limited Visibility
No centralized platform to track vendor performance, licenses, and documentation across departments and geographies.
High Operational Overhead
Procurement and legal teams spent excessive time on repetitive tasks like document collection and status tracking.
Solutions
Our Solution
The engineering and construction company integrated automated licensing validation and an advanced VMS to overcome these challenges while guaranteeing smooth operations and regulatory compliance.
- Replaced manual onboarding processes with a structured digital workflow, reducing onboarding time, eliminating errors, and ensuring consistency across regions.
- Automated vendor licenses, certifications, and legal documents with real-time status updates and alerts for expiration or missing records.
- Centralized vendor database in one searchable platform, providing easy access for procurement, compliance, and legal teams.
- Developed custom dashboards to track vendor compliance scores, risk ratings, and approval history, helping stakeholders make informed, audit-ready decisions.
Key Benefits
Customer Benefits
The implementation of a licensing system and VMS resulted in revolutionary improvements in efficiency, compliance, and overall business performance for the engineering and construction company.
- Streamlined workflows minimized manual tasks, freeing up procurement and legal teams for strategic initiatives.
- Real-time license verification and automated alerts ensured vendors always met industry and legal requirements.
- A centralized platform provided a 360 view of vendor performance, compliance status, and documentation history.
- Integrated risk profiling and compliance scoring helped proactively eliminate high-risk vendors.
Insights
Key Results
The company used technology-driven solutions to successfully improve operational efficiency, strengthen compliance, and set the foundation for long-term business growth.
55%
Improved project collaboration and communication when leveraging digital management solutions
80%
Reduced vendor onboarding time through automated workflows and digital document submission.
95%
Visibility into vendor performance, compliance history, and document status via centralized dashboards.
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